Toronto Hydro
Toronto, Ontario, Canada
Expected Salary Range : $109832 - $137290 Annually Target Variable Performance Pay: 10% The salary range shown above reflects the expected compensation for this position. The final salary offered will be determined based on a holistic assessment of the candidate’s experience, education, training, and alignment with the role’s requirements. For positions covered by a collective agreement, placement within the range will follow the applicable step or classification. The Senior Commercial Services Counsel delivers strategic day-to-day commercial legal advice, consultation, research and guidance to internal business units on real property, construction and procurement/commercial-related matters. Acting as the primary legal contact for assigned business units, in particular Toronto Hydro’s Facilities and Real Property business units, the Senior Commercial Services Counsel prepares legal responses and documentation, and advises on real property rights, and drafts and negotiates easements, licence agreements, agreements of purchase and sale, connection agreements and purchase of goods and services agreements. This posting is for an existing vacancy. Key Responsibilities
Works with assigned business units and internal stakeholders to provide accurate and timely commercial legal advice that supports business objectives and mitigates corporate risk in the contracting of commercial terms and conditions on behalf of the corporation and its affiliates
Delivers clear and practical legal opinions, interpretations, and advice on legal matters that involves interpreting facts, precedents, and evaluating situations in compliance with policies as well as all applicable laws and statutes
Drafts and reviews real property, construction and procurement/commercial documents (e.g., easements, licence agreements, agreements of purchase and sale, connection agreements, purchase of goods and services agreements and request for proposals) and provides advice to support timely, quality, and cost‑effective delivery
Conducts legal research on emerging issues, best practices, current case law and renders interpretations of statutes, regulations, with a focus on real property, to inform commercial legal services strategy and issues management activities
Participates in policy development where legal services are provided
Liaises with external counsel to negotiate and execute agreements in support of the organization’s capital and maintenance work programs and customer-initiated projects
Requirements
Bachelor of Laws (LL.B) or Juris Doctor (JD)
A member in good standing with the Law Society of Ontario
Three (3) or more years of experience (articling experience accepted) in real property, construction and/or commercial law
Knowledge of real property, construction and/or commercial law
Experience working on easements is preferred
Experience in utilities, construction or infrastructure projects is an asset
Knowledge of legislation and common law impacting the organization
Proven judgment, analytical and problem-solving and decision-making skills, with the ability to distill legal information and frame for legal and business user consumption
Proven negotiation and stakeholder management skills
Strong project management skills, with the ability to manage competing priorities and work in a fast-paced environment
TOTAL REWARDS To support the overall well-being and success of our employees, Toronto Hydro provides a comprehensive total rewards package which includes:
100% employer paid Health & Dental benefits
24/7 access to Employee & Family Assistance Program and Virtual Healthcare
Company-paid life insurance and long term disability
Spending account to support fitness goals (e.g. gym memberships)
Competitive paid time off (including vacation and parental leave)
Defined Benefits Pension Plan through OMERS
Career development and tuition reimbursement
Exciting employee engagement and appreciation events throughout the year
This position is based in a hybrid environment allowing for remote work two days per week, based on business needs. Employees will be required to come onsite Tuesday to Thursday. You are expected to live in Ontario and within reasonable commuting distance of the office. Toronto Hydro is committed to leveraging new technologies to support an efficient and inclusive recruitment process. As part of this, artificial intelligence (AI) systems may be used to assist in screening, assessing, or selecting applicants for this position. These tools are used in combination with human decision-making to ensure fairness and consistency. ACCESSIBILITY AND APPLICATION SUPPORT Toronto Hydro is committed to fostering an inclusive and accessible recruitment process. Thank you for considering a career with Toronto Hydro. We welcome applications from all qualified candidates. If you’re having difficulty using our online application system and require accommodation, please email hr_talent@torontohydro.com or call (416) 542-8000. Toronto Hydro is pleased to provide reasonable accommodation for qualified individuals throughout the job application process. Please note this email is for accommodation requests only. Resumes sent to this email address will not be considered. Learn more about our commitment to accessibility .
Expected Salary Range : $109832 - $137290 Annually Target Variable Performance Pay: 10% The salary range shown above reflects the expected compensation for this position. The final salary offered will be determined based on a holistic assessment of the candidate’s experience, education, training, and alignment with the role’s requirements. For positions covered by a collective agreement, placement within the range will follow the applicable step or classification. The Senior Commercial Services Counsel delivers strategic day-to-day commercial legal advice, consultation, research and guidance to internal business units on real property, construction and procurement/commercial-related matters. Acting as the primary legal contact for assigned business units, in particular Toronto Hydro’s Facilities and Real Property business units, the Senior Commercial Services Counsel prepares legal responses and documentation, and advises on real property rights, and drafts and negotiates easements, licence agreements, agreements of purchase and sale, connection agreements and purchase of goods and services agreements. This posting is for an existing vacancy. Key Responsibilities
Works with assigned business units and internal stakeholders to provide accurate and timely commercial legal advice that supports business objectives and mitigates corporate risk in the contracting of commercial terms and conditions on behalf of the corporation and its affiliates
Delivers clear and practical legal opinions, interpretations, and advice on legal matters that involves interpreting facts, precedents, and evaluating situations in compliance with policies as well as all applicable laws and statutes
Drafts and reviews real property, construction and procurement/commercial documents (e.g., easements, licence agreements, agreements of purchase and sale, connection agreements, purchase of goods and services agreements and request for proposals) and provides advice to support timely, quality, and cost‑effective delivery
Conducts legal research on emerging issues, best practices, current case law and renders interpretations of statutes, regulations, with a focus on real property, to inform commercial legal services strategy and issues management activities
Participates in policy development where legal services are provided
Liaises with external counsel to negotiate and execute agreements in support of the organization’s capital and maintenance work programs and customer-initiated projects
Requirements
Bachelor of Laws (LL.B) or Juris Doctor (JD)
A member in good standing with the Law Society of Ontario
Three (3) or more years of experience (articling experience accepted) in real property, construction and/or commercial law
Knowledge of real property, construction and/or commercial law
Experience working on easements is preferred
Experience in utilities, construction or infrastructure projects is an asset
Knowledge of legislation and common law impacting the organization
Proven judgment, analytical and problem-solving and decision-making skills, with the ability to distill legal information and frame for legal and business user consumption
Proven negotiation and stakeholder management skills
Strong project management skills, with the ability to manage competing priorities and work in a fast-paced environment
TOTAL REWARDS To support the overall well-being and success of our employees, Toronto Hydro provides a comprehensive total rewards package which includes:
100% employer paid Health & Dental benefits
24/7 access to Employee & Family Assistance Program and Virtual Healthcare
Company-paid life insurance and long term disability
Spending account to support fitness goals (e.g. gym memberships)
Competitive paid time off (including vacation and parental leave)
Defined Benefits Pension Plan through OMERS
Career development and tuition reimbursement
Exciting employee engagement and appreciation events throughout the year
This position is based in a hybrid environment allowing for remote work two days per week, based on business needs. Employees will be required to come onsite Tuesday to Thursday. You are expected to live in Ontario and within reasonable commuting distance of the office. Toronto Hydro is committed to leveraging new technologies to support an efficient and inclusive recruitment process. As part of this, artificial intelligence (AI) systems may be used to assist in screening, assessing, or selecting applicants for this position. These tools are used in combination with human decision-making to ensure fairness and consistency. ACCESSIBILITY AND APPLICATION SUPPORT Toronto Hydro is committed to fostering an inclusive and accessible recruitment process. Thank you for considering a career with Toronto Hydro. We welcome applications from all qualified candidates. If you’re having difficulty using our online application system and require accommodation, please email hr_talent@torontohydro.com or call (416) 542-8000. Toronto Hydro is pleased to provide reasonable accommodation for qualified individuals throughout the job application process. Please note this email is for accommodation requests only. Resumes sent to this email address will not be considered. Learn more about our commitment to accessibility .
Thomson Reuters
Toronto, ON, Canada
New Position: This position is open due to an existing vacancy to support our evolving business needs. Legal Counsel Thomson Reuters (TSX/Nasdaq: TRI) is a global content and technology company. We are looking for a Counsel, Corporate & Securities to join our General Counsel’s Office with a focus on corporate governance work and corporate transactions. This is a diverse and challenging role that offers the opportunity to work with stakeholders across the organization on a wide variety of legal matters. The position will be based at our global headquarters at 19 Duncan Street in Toronto About The Role In this opportunity as Legal Counsel , you will be responsible for: Corporate Governance
Lead and coordinate subsidiary governance projects across multiple countries, ensuring timely and efficient execution
Oversee and manage daily subsidiary governance activities for EMEA and other global entities, ensuring compliance with local regulations and corporate governance standards
Draft and review corporate agreements, resolutions, and documentation and support internal corporate restructurings and reorganizations
Assist with the preparation of public company and subsidiary board of directors and related committee materials and coordinate subsidiary board meetings
Respond to information requests, manage corporate history records, collaborate with various Corporate Departments (Tax, Treasury, HR, Accounting) and liaise with external legal counsel, advisors, and agents
Tax - Assist with legal analyses and documentation related to intercompany restructurings, intercompany agreements and corporate housekeeping matters. Treasury/Finance - Assist with legal aspects of public debt offerings and redemptions, banking/credit facility matters, share buyback program and other treasury matters. Securities - Assist with compliance with applicable Canadian and U.S. securities and stock exchange requirements. HR/Benefits - Draft and provide other legal support for incentive/equity compensation plans and agreements. Other - Help with General Counsel’s Office special projects and initiatives; manage outside counsel involved in certain transactions and projects; other duties as assigned. About You You’re a fit for the role of Legal Counsel if your background includes:
LL.B. or J.D. in good standing, called to the Bar of a Canadian province, membership in an applicable law society or bar association with at least 3 years' post qualification experience in private practice and/or as in house counsel.
Licensed to practice law in Ontario.
Minimum 3 years of legal experience, with experience in corporate governance.
Strong knowledge of Canadian or foreign corporate law.
Excellent organizational, communication, and project management skills.
Ability to work independently and collaboratively in a global environment.
Strong attention to detail and ability to manage multiple priorities.
What’s in it For You?
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
Our use of AI within the recruitment process Thomson Reuters utilizes Artificial Intelligence (AI) to support parts of our global recruitment process. Unless you opt-out, our AI system will assess the information provided by you and compare it to the requirements listed for the role, and present the result to our recruitment personnel for further review. The AI system acts as a supporting tool, but there is always a human making the decision if you will be considered for the role Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations. For Ontario, Canada, the base compensation range for this role is $126,000 CAD - $176,000 CAD. Base pay is positioned within the range based on several factors including an individual’s knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs. This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance. About Us Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news. We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward. As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here. Learn more on how to protect yourself from fraudulent job postings here. More information about Thomson Reuters can be found on thomsonreuters.com
New Position: This position is open due to an existing vacancy to support our evolving business needs. Legal Counsel Thomson Reuters (TSX/Nasdaq: TRI) is a global content and technology company. We are looking for a Counsel, Corporate & Securities to join our General Counsel’s Office with a focus on corporate governance work and corporate transactions. This is a diverse and challenging role that offers the opportunity to work with stakeholders across the organization on a wide variety of legal matters. The position will be based at our global headquarters at 19 Duncan Street in Toronto About The Role In this opportunity as Legal Counsel , you will be responsible for: Corporate Governance
Lead and coordinate subsidiary governance projects across multiple countries, ensuring timely and efficient execution
Oversee and manage daily subsidiary governance activities for EMEA and other global entities, ensuring compliance with local regulations and corporate governance standards
Draft and review corporate agreements, resolutions, and documentation and support internal corporate restructurings and reorganizations
Assist with the preparation of public company and subsidiary board of directors and related committee materials and coordinate subsidiary board meetings
Respond to information requests, manage corporate history records, collaborate with various Corporate Departments (Tax, Treasury, HR, Accounting) and liaise with external legal counsel, advisors, and agents
Tax - Assist with legal analyses and documentation related to intercompany restructurings, intercompany agreements and corporate housekeeping matters. Treasury/Finance - Assist with legal aspects of public debt offerings and redemptions, banking/credit facility matters, share buyback program and other treasury matters. Securities - Assist with compliance with applicable Canadian and U.S. securities and stock exchange requirements. HR/Benefits - Draft and provide other legal support for incentive/equity compensation plans and agreements. Other - Help with General Counsel’s Office special projects and initiatives; manage outside counsel involved in certain transactions and projects; other duties as assigned. About You You’re a fit for the role of Legal Counsel if your background includes:
LL.B. or J.D. in good standing, called to the Bar of a Canadian province, membership in an applicable law society or bar association with at least 3 years' post qualification experience in private practice and/or as in house counsel.
Licensed to practice law in Ontario.
Minimum 3 years of legal experience, with experience in corporate governance.
Strong knowledge of Canadian or foreign corporate law.
Excellent organizational, communication, and project management skills.
Ability to work independently and collaboratively in a global environment.
Strong attention to detail and ability to manage multiple priorities.
What’s in it For You?
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
Our use of AI within the recruitment process Thomson Reuters utilizes Artificial Intelligence (AI) to support parts of our global recruitment process. Unless you opt-out, our AI system will assess the information provided by you and compare it to the requirements listed for the role, and present the result to our recruitment personnel for further review. The AI system acts as a supporting tool, but there is always a human making the decision if you will be considered for the role Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations. For Ontario, Canada, the base compensation range for this role is $126,000 CAD - $176,000 CAD. Base pay is positioned within the range based on several factors including an individual’s knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs. This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance. About Us Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news. We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward. As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here. Learn more on how to protect yourself from fraudulent job postings here. More information about Thomson Reuters can be found on thomsonreuters.com
Gowling WLG
Toronto, Ontario, Canada
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
We are currently recruiting for a senior level Legal Administrative Assistant to join our fast-paced team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Patents group.
RESPONSIBILITIES
Responsibilities may include and are not limited to the following:
Review and approve patent applications for filing with CIPO, USPTO, and foreign jurisdictions, ensuring compliance with applicable jurisdictional requirements
Prepare and review formal filing documents for Canada, the U.S., and foreign jurisdictions, including Assignments, Petitions, Powers of Attorney, Declarations, and related materials
Prepare and file procedural documents such as assignments, name changes, mergers
Coordinate PCT filings and foreign national phase entries
Assist with U.S. patent prosecution matters, including preparation of Information Disclosure Statements (IDS), review and reporting of USPTO correspondence and publications, and support with Office Action reporting and related filings
Assist with post‑filing and prosecution support, including draft Office Action responses, claim amendments, examination requests, continuations, Requests for Continued Examination (RCEs), and payment of final fees
Screen and review incoming post‑filing correspondence for Canadian, U.S., and foreign applications and route appropriately
Prepare reporting letters to clients and manage workflow to meet filing and post‑filing deadlines
Handle inquiries from clients and internal contacts and independently prepare routine correspondence
Monitor diaries and deadlines, initiate follow‑ups as required, and ensure timely completion of work
Follow up with clients and foreign associates to obtain timely instructions and ensure all deadlines are met
Other duties as required
QUALIFICATIONS
Legal Administrative Assistant Diploma from a recognized college preferred
5+ years experience as a Legal Administrative Assistant or a Law Clerk specializing in Patents
Strong knowledge of Canadian, U.S., and other foreign patent practices (including EP, PCT, and others)
Familiarity with patent office procedures (USPTO, CIPO, WIPO, EPO, etc.)
Ability to manage multiple matters across jurisdictions
Strong deadline management skills, with experience monitoring workflow, deadlines, and competing priorities
Highly organized, with the ability to manage and prioritize a high volume of work under tight timelines and shifting priorities
Strong attention to detail with exceptional grammar, proofreading, and written communication skills
Ability to communicate clearly, effectively, and professionally with team members, firm colleagues, clients, foreign associates, CIPO and other intellectual property offices
Excellent client service skills, with the ability to interact professionally and efficiently with internal and external clients
Ability to take ownership of tasks, work independently, and collaborate effectively in a team environment supporting multiple professionals
Ability to take instructions, prioritize incoming work, and follow through on assignments
Experience working with Intellectual Property practice management databases
Proficiency with Microsoft 365; experience with Aderant and iManage (or similar document management systems) considered an asset
BENEFITS/PERKS
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15 vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more
The starting range for this role is $75,000 to $90,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.
This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
We are currently recruiting for a senior level Legal Administrative Assistant to join our fast-paced team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Patents group.
RESPONSIBILITIES
Responsibilities may include and are not limited to the following:
Review and approve patent applications for filing with CIPO, USPTO, and foreign jurisdictions, ensuring compliance with applicable jurisdictional requirements
Prepare and review formal filing documents for Canada, the U.S., and foreign jurisdictions, including Assignments, Petitions, Powers of Attorney, Declarations, and related materials
Prepare and file procedural documents such as assignments, name changes, mergers
Coordinate PCT filings and foreign national phase entries
Assist with U.S. patent prosecution matters, including preparation of Information Disclosure Statements (IDS), review and reporting of USPTO correspondence and publications, and support with Office Action reporting and related filings
Assist with post‑filing and prosecution support, including draft Office Action responses, claim amendments, examination requests, continuations, Requests for Continued Examination (RCEs), and payment of final fees
Screen and review incoming post‑filing correspondence for Canadian, U.S., and foreign applications and route appropriately
Prepare reporting letters to clients and manage workflow to meet filing and post‑filing deadlines
Handle inquiries from clients and internal contacts and independently prepare routine correspondence
Monitor diaries and deadlines, initiate follow‑ups as required, and ensure timely completion of work
Follow up with clients and foreign associates to obtain timely instructions and ensure all deadlines are met
Other duties as required
QUALIFICATIONS
Legal Administrative Assistant Diploma from a recognized college preferred
5+ years experience as a Legal Administrative Assistant or a Law Clerk specializing in Patents
Strong knowledge of Canadian, U.S., and other foreign patent practices (including EP, PCT, and others)
Familiarity with patent office procedures (USPTO, CIPO, WIPO, EPO, etc.)
Ability to manage multiple matters across jurisdictions
Strong deadline management skills, with experience monitoring workflow, deadlines, and competing priorities
Highly organized, with the ability to manage and prioritize a high volume of work under tight timelines and shifting priorities
Strong attention to detail with exceptional grammar, proofreading, and written communication skills
Ability to communicate clearly, effectively, and professionally with team members, firm colleagues, clients, foreign associates, CIPO and other intellectual property offices
Excellent client service skills, with the ability to interact professionally and efficiently with internal and external clients
Ability to take ownership of tasks, work independently, and collaborate effectively in a team environment supporting multiple professionals
Ability to take instructions, prioritize incoming work, and follow through on assignments
Experience working with Intellectual Property practice management databases
Proficiency with Microsoft 365; experience with Aderant and iManage (or similar document management systems) considered an asset
BENEFITS/PERKS
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15 vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more
The starting range for this role is $75,000 to $90,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.
This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
Western University
London, Ontario, Canada
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Community Legal Services clinic provides free legal advice and representation to members of the community, and Western students, and is one of the premier and progressive student legal clinics in Canada. Over 100 student caseworkers and volunteers serve hundreds of clients in the London area each academic year under the supervision of an experienced and dedicated group of lawyers. We are funded by Legal Aid Ontario, the Law Foundation of Ontario, Western's University Students’ Council and the Faculty of Law.
The central mission of Western Law is to educate students in the core areas of Canadian law, in analytical skills and in effective legal research, writing and advocacy. We will also provide students with opportunities to apply their legal knowledge and to gain experience in group work, dispute resolution, and leadership skills development.
Responsibilities
The Administrative Assistant will provide support for a variety of administrative processes to facilitate the smooth and effective operations of Community Legal Services (CLS) reporting to the Director of CLS, Faculty of Law. The role will serve as a resource and point of contact via phone, email and in-person, for current and potential clients, and other stakeholders, by analyzing situations and identifying issues using standard criteria, responding to inquiries, providing referrals, or re-directing inquiries as appropriate. The Administrative Assistant screens potential clients to see if their legal issue aligns with the areas of law that are practiced at CLS and if they meet various eligibility criteria. The role will perform a range of tasks ensuring that deadlines and schedules are met, including coordinating meetings for, and providing administrative support to, Caseworkers, Review Counsel and clients, ensuring that meetings are prioritized and scheduled based on time sensitivity and importance, and facilitating the review, format, and preparation of legal documentation and correspondence to be sent externally from CLS. The Administrative Assistant may also provide administrative support for the Director of CLS, helping to coordinate and organize the overall operation of CLS. The Administrative Assistant is responsible for creating, maintaining, and managing specialized client databases and filing systems; filing legal documents with the appropriate court offices; tracking court appearances and limitation periods; coordinating support services as required (including interpreters); compiling and tracking statistical information for reporting to Legal Aid Ontario; and providing administrative support for projects as required. The Administrative Assistant uses the latest software and technology and supports the design and optimization of administrative processes for CLS.
Qualifications
Education:
2 year Community College Diploma in Legal Administration or related program
Experience:
2 years of experience providing administrative support and client services in a legal office environment
Knowledge, Skills & Abilities:
Knowledge of general legal terminology
Verbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Demonstrated ability take initiative, to work independently and follow through on work assignments
Ability to apply active listening to hear and understand the complete message being communicated
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Demonstrated ability to understand and resolve external and internal partner issues
Ability to maintain a positive, outgoing attitude with genuine customer service orientation
Ability to follow formal business practices with high attention to detail
Ability to multi-task and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, students and the public
Ability to demonstrate patience and focus to complete detailed administrative tasks
Ability to interact professionally with current and potential clients, members of the CLS team, and other members of the University community
Ability to work independently and effectively as a member of the team to achieve department goals
Intermediate proficiency required in Microsoft Office (Word, Excel, Outlook, Teams) in order to prepare formal correspondence, emails, and input departmental data into spreadsheets and databases
Familiarity with software applications used by Western preferred – e.g. Client database and intake systems (such as Clio Manager, Clio Grow), Zoom, Adobe
Familiarity with Western policies and guidelines preferred
Union Statement
Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Community Legal Services clinic provides free legal advice and representation to members of the community, and Western students, and is one of the premier and progressive student legal clinics in Canada. Over 100 student caseworkers and volunteers serve hundreds of clients in the London area each academic year under the supervision of an experienced and dedicated group of lawyers. We are funded by Legal Aid Ontario, the Law Foundation of Ontario, Western's University Students’ Council and the Faculty of Law.
The central mission of Western Law is to educate students in the core areas of Canadian law, in analytical skills and in effective legal research, writing and advocacy. We will also provide students with opportunities to apply their legal knowledge and to gain experience in group work, dispute resolution, and leadership skills development.
Responsibilities
The Administrative Assistant will provide support for a variety of administrative processes to facilitate the smooth and effective operations of Community Legal Services (CLS) reporting to the Director of CLS, Faculty of Law. The role will serve as a resource and point of contact via phone, email and in-person, for current and potential clients, and other stakeholders, by analyzing situations and identifying issues using standard criteria, responding to inquiries, providing referrals, or re-directing inquiries as appropriate. The Administrative Assistant screens potential clients to see if their legal issue aligns with the areas of law that are practiced at CLS and if they meet various eligibility criteria. The role will perform a range of tasks ensuring that deadlines and schedules are met, including coordinating meetings for, and providing administrative support to, Caseworkers, Review Counsel and clients, ensuring that meetings are prioritized and scheduled based on time sensitivity and importance, and facilitating the review, format, and preparation of legal documentation and correspondence to be sent externally from CLS. The Administrative Assistant may also provide administrative support for the Director of CLS, helping to coordinate and organize the overall operation of CLS. The Administrative Assistant is responsible for creating, maintaining, and managing specialized client databases and filing systems; filing legal documents with the appropriate court offices; tracking court appearances and limitation periods; coordinating support services as required (including interpreters); compiling and tracking statistical information for reporting to Legal Aid Ontario; and providing administrative support for projects as required. The Administrative Assistant uses the latest software and technology and supports the design and optimization of administrative processes for CLS.
Qualifications
Education:
2 year Community College Diploma in Legal Administration or related program
Experience:
2 years of experience providing administrative support and client services in a legal office environment
Knowledge, Skills & Abilities:
Knowledge of general legal terminology
Verbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Demonstrated ability take initiative, to work independently and follow through on work assignments
Ability to apply active listening to hear and understand the complete message being communicated
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Demonstrated ability to understand and resolve external and internal partner issues
Ability to maintain a positive, outgoing attitude with genuine customer service orientation
Ability to follow formal business practices with high attention to detail
Ability to multi-task and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, students and the public
Ability to demonstrate patience and focus to complete detailed administrative tasks
Ability to interact professionally with current and potential clients, members of the CLS team, and other members of the University community
Ability to work independently and effectively as a member of the team to achieve department goals
Intermediate proficiency required in Microsoft Office (Word, Excel, Outlook, Teams) in order to prepare formal correspondence, emails, and input departmental data into spreadsheets and databases
Familiarity with software applications used by Western preferred – e.g. Client database and intake systems (such as Clio Manager, Clio Grow), Zoom, Adobe
Familiarity with Western policies and guidelines preferred
Union Statement
Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.