Legal Administrative Assistant

DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to join our Corporate/Securities department and invite you to review the job description.

Duties & Responsibilities

• Update and revise a variety of often lengthy documents;
• Maintain records of all client files, related records and general files;
• Edit, format, print and revise letters, memos, reports, forms, labels and other printed material using Word, Excel, PowerPoint, from dictation or other instruction as required;
• Handle incoming and outgoing mail, answer client telephone calls and general inquiries;
• Maintain an efficient file management system;
• Input all time entries daily and process all accounts for assigned lawyers;
• Open and close client/matter files;
• Perform administrative and related duties as assigned and assist others in the department as required;
• Perform a variety of routine tasks as well as special projects as required; and
• Other duties as required.

Knowledge, Qualities & Experience Required

• Minimum of 2 years’ experience in a Legal Administrative Assistant position preferably in the areas of ‎Corporate and/or Securities;‎
• Graduate of an accredited Legal Administrative Assistant program or relevant experience;‎
• Advanced PC skills, particularly with Microsoft Office Suite (Word, Excel, etc.);‎
• Experience with SEDAR filing would be an asset;‎
• Strong attention to detail;‎
• Able to use good judgment and maintain professionalism;‎
• Able to ensure utmost confidentiality and use of discretion at all times;‎
• Dedicated to providing quality service to clients and service beyond expectations;‎
• Excellent communication (written & verbal) and interpersonal skills with ability to listen effectively, ‎respond appropriately;
• Proven problem-solving skills with the ability to visualize and deliver creative solutions; ‎
• Ability to manage multiple internal clients and be adaptable to the needs of each; and
• Ability to maintain excellent working relationships with all staff.‎

Job Types: Full-time, Fixed term contract: