Legal Administrative Assistant - Employment and Labour

DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in our Employment & Labourgroup and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.

Duties & Responsibilities

• Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
• Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
• Maintain records of all client files, related records and general files;
• Provide support in creating and editing daily correspondence, pleadings and other document preparation;
• Maintain an efficient file management and bring forward system;‎
• Assist with the booking and organization of documents for tribunal / court and other hearing dates;
• Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
• Other legal duties as required.

Knowledge, Qualities & Experience Required

• Completion of a Legal Administrative Assistant program and 5 years professional office experience preferred;
• Experience in litigation;
• Understanding and familiarity with administrative tribunal and court procedures;
• Proven experience handling a high volume practice;
• Strong attention to detail skills;
• Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
• Dedicated to providing service beyond expectation;
• Excellent communication and interpersonal skills;
• Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
• Ability to manage multiple internal clients and be adaptable to the needs of each.