Legal Administrative Assistant - Corporate Commercial

  • DLA Piper (Canada) LLP
  • Calgary, Alberta, Canada
  • Mar 16, 2020
Full time Legal Assistant Legal Support Legal Secretary

Job Description

DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and ‎dedicated lawyers, administrative and support staff who serve our clients in Canada and around the ‎world. We offer competitive salaries and benefits including a generous, top-rated employee pension ‎plan.‎

We are currently looking for a Legal Administrative Assistant to join our Corporate Commercial department‎ in our Calgary office.

The Legal Administrative Assistant will support a team of lawyers practicing in Corporate Commercial ‎practices who are involved in a variety of transactions spanning multiple industries. This position is ideal ‎for a Legal Administrative Assistant comfortable with managing a high volume of work, who enjoys ‎variety, who takes pride in providing a high level of support and organization, who takes an enthusiastic ‎approach to their work and who has a solution-orientation when confronted with challenges.‎

Duties & Responsibilities

  • Prepare and revise various legal documents, forms and correspondence including lengthy ‎documents with multiple versions and blacklines; ‎
  • Interact professionally with clients, counsel, experts and other stakeholders via telephone and written ‎communications, dealing with issues directly as appropriate and escalating to lawyer as needed;‎
  • Coordinate file opening and closing including running conflicts checks; ‎
  • Prepare forms and cheques for banking and administrative purposes;‎
  • Conduct corporate searches; ‎
  • Manage the billing cycle including regular entry of lawyer timesheets, drafting of bills and accounts ‎receivable follow-up; ‎
  • Maintain established filing and bring forward systems in either manual or electronic form; ‎
  • Coordinate parties, schedule and organize various meetings; ‎
  • Complete electronic and/or manual filing; and
  • Other duties as required.‎

What We Offer:

  • Health benefits including extended health and dental, life ‎insurance, AD&D, short and long ‎‎term ‎disability and emergency out-of-country travel
  • Retirement savings benefits including a support staff pension plan (firm contributes to the ‎‎plan ‎and matches ‎staff contributions to a maximum percentage of salary), and a Group ‎‎RRSP where ‎staff contributions can be deducted directly from pay
  • Time off including competitive vacation time offering based on tenure with the firm and ‎‎acknowledgment of all ‎statutory and some non-statutory holidays
  • Wellness benefits including an Employee and Family Assistance Plan and an annual fitness ‎‎benefit
  • Support for professional development expenses
  • Team environment with staff events and celebrations!

Knowledge, Qualities & Experience Required

  • Minimum 3 years' Legal Administrative experience preferred;‎
  • Experience in Corporate Commercial and practice is preferred;‎
  • Experience in Wills and Estates is considered an asset; ‎
  • Strong MS Word skills preferred including advanced word processing skills; ‎
  • Excel, PowerPoint, FileSite, Nuance, Elite/Webview skills considered an asset; ‎
  • Excellent organizational and time management required to prioritize a high volume of tasks and ‎manage competing priorities;‎
  • Dedicated to providing service beyond expectation;‎
  • Excellent communication and interpersonal skills; and
  • Ability to manage multiple internal clients and be adaptable to the needs of each.‎

Job Types: Full-time, Permanent

Experience:

  • Legal Administrative Assistant: 2 years (Preferred)
  • Corporate Commercial : 1 year (Preferred)
  • Wills and Estates: 1 year (Preferred)

Practice Area(s)

Legal Assistant

Experience

2 years