Legal Assistant

  • PwC Law LLP
  • Toronto, Ontario, Canada
  • Aug 15, 2019
Full time Legal Assistant

Job Description

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.

 

Responsibilities

At the Administrative level, you’ll support our engagement teams from strategy to execution. Specific responsibilities include but are not limited to:

  • Proactively support the market team and provide necessary support to internal teams
  • Serve as the internal "single point of contact" for administrative needs
  • Arrange travel, schedule meetings, prepare agendas, and respond to routine correspondence
  • Maintain records or files and respond to visitors and telephone calls
  • Provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork

 

Primary Responsibilities

  • Document Production – Preparing, editing, formatting, printing, scanning and revising a variety of legal documents such as correspondence, memoranda, litigation documents, reports, forms, labels, and other printed material through copy typing or other instructions, while adhering to branding standards

  • File Management – Managing files, including opening new files, maintaining large and complex files, ensuring all physical and electronic filing, is organized and up to date regularly. Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate

  • Calendar management – Monitor and/or manage assigned lawyers Google calendar. This includes responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material

  • E-mail management – Monitor and/or manage e-mail on behalf of assigned lawyers as requested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the lawyer

  • Work process management – Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate. Maintaining a tickler system for deadlines. Review of upcoming deadlines and work requirements with the lawyers; manage the flow of work to the lawyers (such as documents for review/signature)

Other Responsibilities

  • Organize logistics and material for internal/external events, or training sessions on behalf of the lawyers

  • Organize and code invoices for payment as directed by lawyers

  • Docket entry, pre-bill and account preparation

  • Arranging and preparing for court filings

  • Prepare and submit expense reports and book travel using company approved travel provider (Concur)

  • Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team

  • Other administrative duties as required

 

Career Profile

  • Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity, and tact

  • Ability to follow-up on files and delays with minimal supervision

  • Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility

  • Exceptional organizational skills and ability to prioritize multiple responsibilities

  • Effective listening skills; excellent oral and written communication

  • Confidence in the ability to work in a highly technical and ever-changing work environment

 

Experience & Education

  • Successful completion of post-secondary education in a related Legal Assistant or Law Clerk/Paralegal program with a minimum of three to five years’ experience with an emphasis on litigation and/or corporate law

  • Solid work experience in a legal environment; preference will be given to previous experience gained within a large firm environment

  • In-depth knowledge of legal terminology, corporate transaction documents, court rules and procedures

  • Some knowledge of a corporate database would be an asset

  • Knowledge of Ecore and Strategis websites

  • Strong technical skills using MS Office, Workshare Compare, iManage, and Nuance PDF. Experience with Google would be considered an asset

  • Must have strong organizational skills, meticulous follow-up and follow-through, good judgement and ability to prioritize and pay attention to detail

  • Self-motivated, team player with a strong sense of pride and responsibility for his/her work

  • Ability to take the initiative and very client service oriented

 

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

 

Degrees/Field of Study preferred:

 

Certifications (if blank, certifications not specified)

 

Desired Languages (If blank, desired languages not specified)

 

Travel Requirements

0%

 

Available for Work Visa Sponsorship?

No

 

Government Clearance Required?

No

 

Job Posting End Date

 

PwC is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

Practice Area(s)

Law