Legal Assistant

  • PwC Law LLP
  • Halifax, Nova Scotia, Canada
  • Aug 15, 2019
Full time Legal Assistant

Job Description

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.

 

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

At the Administrative level, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

  • Consistently deliver on multiple commitments.
  • Flex approach to meet the changing needs of teams and clients.
  • Identify and make suggestions for improvements when problems and/or opportunities arise.
  • Learn about how business needs are changing and consider the impact on services provided.
  • Take action to stay up to date with the evolution and impact of technology developments.
  • Adapt communication style to meet the needs of the situation and audience.
  • Anticipate the needs of others and take appropriate action.
  • Embrace diverse perspectives and welcome opposing and conflicting ideas.
  • Uphold the firm’s code of ethics and business conduct.

 

Primary Responsibilities

  • Calendar management – monitor and/or manage assigned lawyers Google calendar. This includes responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material

  • E-mail management – monitor and/or manage e-mail on behalf of assigned lawyers as requested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the lawyer

  • Work process management – review of upcoming deadlines and work requirements with the lawyers; manage the flow of work to the lawyers (such as documents for review/signature)

  • Document Production - typing, formatting, and editing closing books, preparation of minor transaction documents, closing agendas for lawyer review, draft standard and non-standard correspondence, spreadsheets and presentations using the MS Office, or proprietary software as required, while adhering to branding standards

  • Book travel using company approved travel provider

  • Prepare and submit expense reports (Concur)

  • Other administrative duties (faxing, photocopying, filing, entering dockets)

Other Responsibilities

  • Organize logistics and material for internal/external events, or training sessions on behalf of the lawyers

  • Organize and code invoices for payment as directed by lawyers

  • Preparing billing request forms and following-up with client for payment

  • Other administrative duties that will enhance the effectiveness of assigned lawyers (e.g., business development activities, boards/committees, firm activities, etc.)

Career Profile

  • Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact

  • Excellent judgement and strong problem solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility

  • Exceptional organizational skills and ability to prioritize multiple responsibilities

  • Effective listening skills; excellent oral and written communication

  • Excellent technical skills in MS Office (Word, Excel, PowerPoint)

  • Confidence in ability to work in a highly technical and ever changing work environment

Experience & Education

  • Minimum of two-five years’ experience as a Legal Assistant

  • Successful completion of a related post-secondary education program (i.e., Legal Administration, and/or Law Clerk/Paralegal)

  • Strong technical skills using MS Office including Word, Excel and PowerPoint. Experience with Google would be considered an asset

  • Must have strong organizational skills, meticulous follow-up and follow-through, good judgement and ability to prioritize and pay attention to detail

  • Self-motivated, team player with a strong sense of pride and responsibility for his/her work

  • Ability to take initiative and very client service oriented

  • Apply on the clear legal job board

 

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

 

Degrees/Field of Study preferred:

 

Certifications (if blank, certifications not specified)

 

Desired Languages (If blank, desired languages not specified)

 

Travel Requirements

0%

 

Available for Work Visa Sponsorship?

No

 

Government Clearance Required?

No

 

Job Posting End Date

 

PwC is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

Practice Area(s)

Law