Legal Assistant

  • Halifax Regional Municipality
  • Halifax, Nova Scotia, Canada
  • May 04, 2019
Full time Legal Assistant

Job Description

Halifax Regional Municipality (HRM) is inviting applications for the permanent position of Legal Assistant in Legal Services, part of the Legal, Municipal Clerk & External Affairs Business Unit. Halifax Regional Municipality, as a deliverer of municipal government services, is involved in a broad range of activities that exposes it to legal challenges including legislative challenges, provision of legal advice to Council, boards and committees of Council and various Business Units, contract negotiations, personal injury litigation, commercial litigation and arbitrations, labour arbitrations, prosecutions, and advocacy before numerous tribunals. With HRM as its client, Legal Services provides quality, cost effective, timely and accessible legal services to meet the needs of HRM through its Council, various departments, boards, commissions, and employees.

Reporting operationally to their assigned lawyers, and administratively to the Legal Administrative Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division. Responsibilities include, but are not limited to: preparation of legal documents and correspondence, dictation transcription; paper and electronic filing, managing correspondence, opening and closing of files, responding to inquiries, and interacting with internal clients, external parties, and the general public. Broad and thorough knowledge of legal concepts, practices and principles is essential for this role.

In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time and have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Solicitor Services (Advisory Services, Corporate/Commercial and/or Real Property) and also assist in the overall management of the department including duties such as library maintenance (including book updates) and supply ordering.

We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons and persons from the LGBTQ+ Community . HRM encourages applicants to self-identify.

Education and Experience:
High School Diploma and a Legal Assistant Certificate with a minimum of three (3) years of related experience in a Legal Assistant position with demonstrated performance capabilities. A combination of education and experience may be considered.

  • Experience with general litigation or prosecution will be considered an asset

Technical / Job Specific Knowledge and Abilities:

  • Excellent interpersonal and communications skills, both written and verbal
  • Excellent organizational and problem solving skills
  • Superior time management skills and the ability to prioritize tasks with minimal supervision
  • Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion; knowledge of privacy laws
  • High level of sound and independent judgment, reasoning, and diplomacy
  • Ability to work effectively both independently and as part of a team on a multitude of tasks in variable situations
  • Strong customer service orientation, ability to deal with lawyers and public under stressful situations
  • High level of accuracy and attention to detail is required while working within strict timelines
  • Proficiency and expertise in the use of current office technology and related software (i.e.: Microsoft Office, Adobe XI Pro, copiers, scanner, fax machine, etc.)
  • Experience working with file/document management systems
  • Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation and ability to independently draft correspondence at a professional skill level
  • Knowledge of legal terminology and ability to draft legal documentation as required
  • Thorough knowledge and understanding of court proceedings, appeal processes, statutes, court decisions, ordinances, resolutions, and legal documentation, ensures compliance with court filing practices
  • Understanding of legal reference materials, procedures, and legal filing systems
  • Critical thinking, analysis, and research skills are essential
  • Resourceful and flexible
  • Professional, responsive, and positive work attitude is critical
  • Knowledge of municipal issues, administration and government including council processes and procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
  • Knowledge of general litigation, labour, prosecution and regulatory law matters will be considered an asset
  • Good internet research skills using reputable and authorized sources. Familiarity with Government web-based search tools, including Property Online, Registry of Joint Stock Companies, JEIN, or caselaw websites, including Quicklaw, CanLII, and WestlawNext, etc. considered as an asset

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.

Competencies: Values and Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork and Cooperation, Organization and Planning

WORK STATUS: Permanent, Full-time

HOURS OF WORK: Monday – Friday, 35 hours per week. May require some overtime based on operational requirements

SALARY: Non-union Level A2 ($44,500-$56,000). Compensation is commensurate with experience and training.

WORK LOCATION: 3rd Floor, Duke Tower, Halifax

CLOSING DATE: Applications will be received up to midnight on Sunday, May 5, 2019.

We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

Qualified HRM retirees may also be considered for competition. In these circumstances, a form of employment may be offered, including term and/or contract employment.