Legal Assistant (Secretary 2)

  • Government of Nova Scotia
  • Halifax, Nova Scotia, Canada
  • Apr 01, 2019
Full time Legal Assistant Legal Support Legal Secretary

Job Description




Legal Assistant (Secretary 2), Permanent, HALIFAX



Competition # 18450




About Us


The Legal Services Division of the Department of Justice is the government’s law office, responsible for the provision of all legal services (excluding prosecutions) to the Province of Nova Scotia. The lawyers in the Legal Services Division provide legal advice and services on a broad range of matters to the Government and many of its agencies, boards and commissions. The professional support staff provide day to day support to the lawyers and senior management. The Legal Services Division consists of Solicitor Services, Litigation Services (including Child Protection) and the Registry of Regulations.



About Our Opportunity


We are recruiting a Legal Assistant for our Litigation Services Section within our division. Under the direction of two or more lawyers, the Legal Assistant provides high quality, specialized legal administrative assistance and file management support. The incumbent utilizes strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. The Legal Assistant performs the role effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision.


You will be responsible for creating, tracking and managing Litigation Services files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.



About You


As our successful candidate you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years’ experience in a legal practice or an acceptable combination of education/training and experience.


Duties include, but are not limited to the following:

    • Preparing correspondence, presentations and documents from handwritten material and Dicta/digital dictation.
    • Organizing and maintaining files.
    • Answering phones, e-mails and responding to inquiries from internal and external clients and the public.
    • Scheduling meetings and booking boardrooms.
    • Making travel arrangements and preparing travel expenses.


You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures and documentation including the preparation of trial materials, as well as excellent research, analytical and organizational skills. Your excellent communication skills both written and oral giving you the ability to deal with clients, lawyers and judicial support staff in a fair, caring and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



Other Considerations


    • Knowledge of the various levels of Court.
    • Experience with file management systems.
    • Knowledge of provincial government departments and agencies.
    • Knowledge of Civil Procedure Rules.


Candidates must clearly indicate in their resume where they meet the required qualifications and assets.



Pay Grade: CL 21



Salary Range: $1,644.00 - $1,833.00 Bi-Weekly



This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).



If applying from outside a government office, employees must apply correctly via this link:


Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.



External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.



Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.



Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.



We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact


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Practice Area(s)



3+ years