Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy— physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Corporate Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Corporate Practice Group. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 3 years' legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.
The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
Handling all administrative duties (email and calendar management, arranging meetings, etc.);
Maintain lawyer files/records system;
Communicate with clients and third parties;
Providing backup coverage for others;
Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
Perform routine clerical, administrative and general office duties.
Qualifications:
Minimum of 3 years' experience as a Corporate Legal Assistant;
Legal Administration and/or Law Clerk Diploma preferred;
Solid understanding of business and legal terminology;
Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
Familiarity with Aderant accounting software an asset;
Excellent oral and written communication skills;
Client-service oriented;
Ability to work within a team environment and independently;
Excellent organizational and time management skills; and
Conscientious with strong attention to detail.
Want to join our FR team?
Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Dec 15, 2023
Full time
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy— physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Corporate Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Corporate Practice Group. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 3 years' legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.
The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
Handling all administrative duties (email and calendar management, arranging meetings, etc.);
Maintain lawyer files/records system;
Communicate with clients and third parties;
Providing backup coverage for others;
Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
Perform routine clerical, administrative and general office duties.
Qualifications:
Minimum of 3 years' experience as a Corporate Legal Assistant;
Legal Administration and/or Law Clerk Diploma preferred;
Solid understanding of business and legal terminology;
Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
Familiarity with Aderant accounting software an asset;
Excellent oral and written communication skills;
Client-service oriented;
Ability to work within a team environment and independently;
Excellent organizational and time management skills; and
Conscientious with strong attention to detail.
Want to join our FR team?
Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your Opportunity
BDO Law LLP is looking for a Legal Administrative Assistant to join the team and own the following responsibilities:
Provide support to Partners and staff within the firm
Assist with file management, including but not limited to file opening (conduct independence checks and legal conflict checks, attend to file openings, draft engagement letters, and attend to file closings) coordinate execution packages and signatures on closing, draft reporting letters, prepare closing books etc.
Ensure all documents and deliverables are proofread and edited prior to being sent to clients
Assist with monthly billing records, including but not limited to weekly docketing and billings and collections
Client interaction to support information requests and follow-ups
Assemble information and/or documentation as required based on the needs of the assigned team member
Draft basic requests and communication for submission to tax authorities
Prepare various reports as requested by the team
How do we define success for your role?
You demonstrate BDO's core values through all aspects of your work: Integrity, Respect, and Collaboration
You understand your clients' industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
You identify, recommend, and are focused on effective service delivery to your clients
You share in an inclusive and engaging work environment that develops, retains, and attracts talent
You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
You grow your expertise through learning and professional development
Your experience and education
You have a minimum of 5â
¯years of experience in administrative work. Prior experience in professional services is an asset
If you are bilingual in French and English, it will be considered a very strong asset
You have excellent knowledge of Microsoft Office Suite
You are comfortable working in a deadline-driven work setting and dealing with confidential information
You demonstrate teamwork, professionalism, integrity, and a high degree of attention to detail
You have excellent organizational skills Why BDO? Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2023 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.
Our firm is committed to providing an environment where you can be successful in the following ways:
We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
We support your achievement of personal goals outside of the office and making an impact on your community.
Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.
Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.
Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Diversity Equity and Inclusion Officer , we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us .
Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.
Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It's about creating work experiences that meet everyone's needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.
Ready to make your mark at BDO? Click "Apply now" to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out our careers page .
#LI-ES
Oct 30, 2023
Full time
Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your Opportunity
BDO Law LLP is looking for a Legal Administrative Assistant to join the team and own the following responsibilities:
Provide support to Partners and staff within the firm
Assist with file management, including but not limited to file opening (conduct independence checks and legal conflict checks, attend to file openings, draft engagement letters, and attend to file closings) coordinate execution packages and signatures on closing, draft reporting letters, prepare closing books etc.
Ensure all documents and deliverables are proofread and edited prior to being sent to clients
Assist with monthly billing records, including but not limited to weekly docketing and billings and collections
Client interaction to support information requests and follow-ups
Assemble information and/or documentation as required based on the needs of the assigned team member
Draft basic requests and communication for submission to tax authorities
Prepare various reports as requested by the team
How do we define success for your role?
You demonstrate BDO's core values through all aspects of your work: Integrity, Respect, and Collaboration
You understand your clients' industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
You identify, recommend, and are focused on effective service delivery to your clients
You share in an inclusive and engaging work environment that develops, retains, and attracts talent
You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
You grow your expertise through learning and professional development
Your experience and education
You have a minimum of 5â
¯years of experience in administrative work. Prior experience in professional services is an asset
If you are bilingual in French and English, it will be considered a very strong asset
You have excellent knowledge of Microsoft Office Suite
You are comfortable working in a deadline-driven work setting and dealing with confidential information
You demonstrate teamwork, professionalism, integrity, and a high degree of attention to detail
You have excellent organizational skills Why BDO? Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2023 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.
Our firm is committed to providing an environment where you can be successful in the following ways:
We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
We support your achievement of personal goals outside of the office and making an impact on your community.
Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.
Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.
Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Diversity Equity and Inclusion Officer , we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us .
Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.
Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It's about creating work experiences that meet everyone's needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.
Ready to make your mark at BDO? Click "Apply now" to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out our careers page .
#LI-ES
Location: Ottawa
Office Requirement: hybrid - 2 days/week in office
Hours: 35 Weekly
Salary: $63,672.25 Year
Reports to: Managing Lawyer - Atlantic Region
Timeline : application closes November 13th
About Us
As Canada's largest environmental law charity, our mission is using the law to defend nature, combat the climate crisis, and fight for a healthy environment for all. To achieve this, Ecojustice does three things:
We go to court- Our lawyers represent citizens, environmental organizations, Indigenous leaders, organizations, and communities, sustainable businesses, labour organizations, and any other groups that share our mission.
We push for better laws- Our experts testify in front of committees and make recommendations to strengthen environmental legislation.
We engage the public - Our work highlights environmental issues and changes the conversation, forcing our leaders to sit up and listen.
Our team recognizes that this planet is our most treasured inheritance, and it is our imperative to be good stewards for the generations who follow us. We believe in protecting the environment while having enough time off to enjoy it.
About the Role
Supporting the Managing Lawyer, the Legal Administrative Assistant and Clinic Administrator will support our litigators in Ottawa, collaborating across Canada when needed. This role will provide specific guidance and carry out a variety of day-to-day functions to assist staff lawyers and other team members with their everyday practice management.
Ecojustice also has a partnership with the University of Ottawa, jointly running the University of Ottawa-Ecojustice Environmental Law Clinic. This role will provide administrative support to the functions of the Environmental Law Clinic and the Ottawa Office.
Responsibilities
The Legal Administrative Assistant and Clinic Administrator will provide legal administrative support to the Managing Lawyer and our litigation team in Ottawa, collaborating across Canada when needed. They will provide specific guidance and carry out a variety of day-to-day functions to assist staff lawyers and other team members with their everyday practice management.
In addition, Ecojustice has a partnership with the University of Ottawa, jointly running the University of Ottawa-Ecojustice Environmental Law Clinic. This role will provide administrative support to the functions of the Environmental Law Clinic and the Ottawa Office.
Responsibilities
As a key member of our Ottawa team, you will be responsible for:
Litigation support including drafting legal documents, serving, filing, and submitting court and tribunal filings
Record keeping including maintaining litigation records, library and filing systems.
Coordinate people and projects including summer and articling students, program and office communications
Administration for classes at the University of Ottawa – Ecojustice Environmental Law Clinic, including online course work administration, communication, coordination with students, booking guest speakers, etc.
Ensuring smooth operations of the Ottawa office including management of facilities, mail, equipment, and office supplies
Role Success
Typically, we find that people who succeed in this role bring:
Legal Administrative Assistant Certificate or an equivalent combination of training, education, and experience.
5 years of direct experience in administration preferably as a Clerk or Legal Administrative Assistant, including experience in drafting court documents and assisting with court procedures (serving, filing).
1 year of litigation support experience
Experience with Outlook email and calendar management
Experience with Adobe and Microsoft Office Suite – Word and Excel
Direct experience supporting an office, preferably in a legal/law office; general office administration experience.
Professional written and verbal communication in English
Bilingual in French and English is an asset but not a requirement
Our Commitment To Justice, Diversity, Equity, and Inclusion (JEDI-R)
We are committed to embedding our commitment to justice, equity, diversity, inclusion, and reconciliation into all aspects of our organization. We value candidates who enjoy building meaningful, collaborative partnerships with equity-deserving groups and operationalizing JEDI-R values in day-to-day practices and operations.
We encourage applications from people with relevant job-related skills and who come from communities that have been structurally marginalized based on race, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression.
Members belonging to equity deserving communities can self-identify during the application process if they choose to do so.
Great Reasons To Join Us
Recognized as one of Canada’s Top 100 charities by Charity Intelligence.
Hybrid, remote, or full office setup including a $125 stipend for green transportation if you select hybrid.
3 weeks of vacation increasing every two years of service up to 6 weeks
Annual winter break
5% salary RRSP contribution after 1 year
13 public holidays (including National Day for Truth and Reconciliation) and two additional floater days
4 hours per month of paid personal life organization time
Additional flexible leave policies that accommodate physical and mental health leave, caregiving responsibilities, volunteering, and other life events.
100% employer-paid extended health benefits package, including up to $1500 per year of mental health coverage and employee and family assistance program
$500 per year wellness spending account
Parental leave top-up for birthing and non-birthing parents.
Colleagues dedicated to environmental impact through their work at Ecojustice (99% mission alignment rating from internal surveys).
A culture of collaboration where employees are fostered by their managers (97% manager relationship rating from internal surveys).
Learning opportunities to further our strategic commitment towards justice, equity, diversity, inclusion, and reconciliation.
Our Commitment to Transparency and Workplace Accessibility
As a charity, our value proposition is that of a mission-based organization, offering high-value benefits and perks. We are consistently benchmarking base pay to the non-profit industry and relevant areas of expertise to ensure we are both competitive and fair. Transparency, as well as diversity, equity, and inclusion are important to us. We post predetermined salaries to ensure that the hiring process and compensation are equitable for all.
Ecojustice strives to ensure that our online application system and recruitment process are accessible to individuals with different abilities and encourages candidates to contact careers@ecojustice.ca for any accommodation requests.
Oct 20, 2023
Full time
Location: Ottawa
Office Requirement: hybrid - 2 days/week in office
Hours: 35 Weekly
Salary: $63,672.25 Year
Reports to: Managing Lawyer - Atlantic Region
Timeline : application closes November 13th
About Us
As Canada's largest environmental law charity, our mission is using the law to defend nature, combat the climate crisis, and fight for a healthy environment for all. To achieve this, Ecojustice does three things:
We go to court- Our lawyers represent citizens, environmental organizations, Indigenous leaders, organizations, and communities, sustainable businesses, labour organizations, and any other groups that share our mission.
We push for better laws- Our experts testify in front of committees and make recommendations to strengthen environmental legislation.
We engage the public - Our work highlights environmental issues and changes the conversation, forcing our leaders to sit up and listen.
Our team recognizes that this planet is our most treasured inheritance, and it is our imperative to be good stewards for the generations who follow us. We believe in protecting the environment while having enough time off to enjoy it.
About the Role
Supporting the Managing Lawyer, the Legal Administrative Assistant and Clinic Administrator will support our litigators in Ottawa, collaborating across Canada when needed. This role will provide specific guidance and carry out a variety of day-to-day functions to assist staff lawyers and other team members with their everyday practice management.
Ecojustice also has a partnership with the University of Ottawa, jointly running the University of Ottawa-Ecojustice Environmental Law Clinic. This role will provide administrative support to the functions of the Environmental Law Clinic and the Ottawa Office.
Responsibilities
The Legal Administrative Assistant and Clinic Administrator will provide legal administrative support to the Managing Lawyer and our litigation team in Ottawa, collaborating across Canada when needed. They will provide specific guidance and carry out a variety of day-to-day functions to assist staff lawyers and other team members with their everyday practice management.
In addition, Ecojustice has a partnership with the University of Ottawa, jointly running the University of Ottawa-Ecojustice Environmental Law Clinic. This role will provide administrative support to the functions of the Environmental Law Clinic and the Ottawa Office.
Responsibilities
As a key member of our Ottawa team, you will be responsible for:
Litigation support including drafting legal documents, serving, filing, and submitting court and tribunal filings
Record keeping including maintaining litigation records, library and filing systems.
Coordinate people and projects including summer and articling students, program and office communications
Administration for classes at the University of Ottawa – Ecojustice Environmental Law Clinic, including online course work administration, communication, coordination with students, booking guest speakers, etc.
Ensuring smooth operations of the Ottawa office including management of facilities, mail, equipment, and office supplies
Role Success
Typically, we find that people who succeed in this role bring:
Legal Administrative Assistant Certificate or an equivalent combination of training, education, and experience.
5 years of direct experience in administration preferably as a Clerk or Legal Administrative Assistant, including experience in drafting court documents and assisting with court procedures (serving, filing).
1 year of litigation support experience
Experience with Outlook email and calendar management
Experience with Adobe and Microsoft Office Suite – Word and Excel
Direct experience supporting an office, preferably in a legal/law office; general office administration experience.
Professional written and verbal communication in English
Bilingual in French and English is an asset but not a requirement
Our Commitment To Justice, Diversity, Equity, and Inclusion (JEDI-R)
We are committed to embedding our commitment to justice, equity, diversity, inclusion, and reconciliation into all aspects of our organization. We value candidates who enjoy building meaningful, collaborative partnerships with equity-deserving groups and operationalizing JEDI-R values in day-to-day practices and operations.
We encourage applications from people with relevant job-related skills and who come from communities that have been structurally marginalized based on race, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression.
Members belonging to equity deserving communities can self-identify during the application process if they choose to do so.
Great Reasons To Join Us
Recognized as one of Canada’s Top 100 charities by Charity Intelligence.
Hybrid, remote, or full office setup including a $125 stipend for green transportation if you select hybrid.
3 weeks of vacation increasing every two years of service up to 6 weeks
Annual winter break
5% salary RRSP contribution after 1 year
13 public holidays (including National Day for Truth and Reconciliation) and two additional floater days
4 hours per month of paid personal life organization time
Additional flexible leave policies that accommodate physical and mental health leave, caregiving responsibilities, volunteering, and other life events.
100% employer-paid extended health benefits package, including up to $1500 per year of mental health coverage and employee and family assistance program
$500 per year wellness spending account
Parental leave top-up for birthing and non-birthing parents.
Colleagues dedicated to environmental impact through their work at Ecojustice (99% mission alignment rating from internal surveys).
A culture of collaboration where employees are fostered by their managers (97% manager relationship rating from internal surveys).
Learning opportunities to further our strategic commitment towards justice, equity, diversity, inclusion, and reconciliation.
Our Commitment to Transparency and Workplace Accessibility
As a charity, our value proposition is that of a mission-based organization, offering high-value benefits and perks. We are consistently benchmarking base pay to the non-profit industry and relevant areas of expertise to ensure we are both competitive and fair. Transparency, as well as diversity, equity, and inclusion are important to us. We post predetermined salaries to ensure that the hiring process and compensation are equitable for all.
Ecojustice strives to ensure that our online application system and recruitment process are accessible to individuals with different abilities and encourages candidates to contact careers@ecojustice.ca for any accommodation requests.
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Litigation Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Litigation Department. The successful candidate will provide legal and administrative support to the lawyers in the department, and will have a minimum of 5 years' legal experience in commercial litigation. The successful candidate is a self-starter, well organized, detail oriented and has excellent client communication skills. In addition, the successful candidate must have working knowledge of the Rules of Civil Procedure and be able to work both independently and as part of a team.
Duties and Responsibilities:
Draft and amend correspondence and pleadings through general instruction, precedents or dictation;
Arrange for service and filing of legal documents to process servers/agents with the appropriate court;
Maintain client physical and electronic files/records;
Manage and track deadlines, conditional dates, and appointments;
Communicate with clients and third parties;
Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
Perform clerical, administrative and general office duties.
Qualifications:
Minimum of 5 years' experience as a Legal Assistant;
Legal Administration and/or Law Clerk Diploma preferred;
Strong knowledge of the Rules of Civil Procedure and proficient in preparing court forms;
Solid understanding of business and legal terminology;
Strong technical skills using Microsoft Office (Word, Outlook, and Calendar), Automated Civil Litigation (ACL), and Legal Essence;
Familiarity with Aderant accounting software and Teraview an asset;
Excellent oral and written communication skills;
Client-service oriented;
Ability to work within a team environment and independently;
Excellent organizational and time management skills with strong attention to detail;
Capacity to exercise initiative and efficiently and effectively manage multiple many files simultaneously;
Works well under pressure with strong multi-tasking skills; and
Conscientious and focused.
Want to join our FR team?
Interested candidates are invited to submit a detailed resume in confidence. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Job Types: Full-time, Permanent
Aug 18, 2023
Full time
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Litigation Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Litigation Department. The successful candidate will provide legal and administrative support to the lawyers in the department, and will have a minimum of 5 years' legal experience in commercial litigation. The successful candidate is a self-starter, well organized, detail oriented and has excellent client communication skills. In addition, the successful candidate must have working knowledge of the Rules of Civil Procedure and be able to work both independently and as part of a team.
Duties and Responsibilities:
Draft and amend correspondence and pleadings through general instruction, precedents or dictation;
Arrange for service and filing of legal documents to process servers/agents with the appropriate court;
Maintain client physical and electronic files/records;
Manage and track deadlines, conditional dates, and appointments;
Communicate with clients and third parties;
Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
Perform clerical, administrative and general office duties.
Qualifications:
Minimum of 5 years' experience as a Legal Assistant;
Legal Administration and/or Law Clerk Diploma preferred;
Strong knowledge of the Rules of Civil Procedure and proficient in preparing court forms;
Solid understanding of business and legal terminology;
Strong technical skills using Microsoft Office (Word, Outlook, and Calendar), Automated Civil Litigation (ACL), and Legal Essence;
Familiarity with Aderant accounting software and Teraview an asset;
Excellent oral and written communication skills;
Client-service oriented;
Ability to work within a team environment and independently;
Excellent organizational and time management skills with strong attention to detail;
Capacity to exercise initiative and efficiently and effectively manage multiple many files simultaneously;
Works well under pressure with strong multi-tasking skills; and
Conscientious and focused.
Want to join our FR team?
Interested candidates are invited to submit a detailed resume in confidence. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Job Types: Full-time, Permanent
We want you to join our customer centric team whose passion it is to Empower Digital workplaces!
At Ricoh, we aren't satisfied with keeping pace with today's complex work environments, we are setting the pace. We are reimagining the workplace.
Our high-performance workplace is powered by a team that thrives. We offer a friendly culture with a focus on wellbeing and work life balance. Flexible work options, a time off purchase program, great physical and mental health benefits, employee discount and recognition programs are only some of the advantages of working at Ricoh.
We are a family that promotes positive manager relationships and on-going learning & development that nurtures professional growth and career advancement.
Discover what you are capable of in an environment where your growth is supported, and your success is celebrated.
The Records Clerk will be expected to support the Firm Lawyers, Assistants and business services departments in the management of physical and electronic records in accordance with the Records Management Policy and Procedures and to manage department processes and duties assigned
Responsibilities:
Prepare files and boxes for storage
Assists in processing physical records and facilitating physical file moves
Enter and update data into the records management system
Performs active file maintenance tasks (ex. file searches)
Performs data entry
Retrieves/references information for users
Manage requests by (email/telephone inquiries)
Validate and reconcile vendor work-orders and invoices
Supports digitizing efforts
Supports electronic filing
Supports workflows related to File Transfers, Legal holds, and destruction
Performs disposition of records, under direction
Conducts data migrations
Performs data clean-up
Assist with special projects and performs other related duties as assigned
Assists all members of department as required
Supports the Records Management Administrator's duties
Requirements:
Education & Experience:
High School Diploma or equivalent experience
2-3 years of relevant experience. An equivalent combination of education, training and experience may be acceptable
Legal industry experience is preferred
Skills:
Prior records management experience in a business to business environment
Knowledge of Alpha / numeric filing conventions
Ability to learn filing procedures and tracking systems
Ability to organize and classify records in all formats (electronic and paper)
Excellent communication and interpersonal skills
Strong typing and data entry skills
Ability to work independently, follow instructions with minimal supervision and take initiative
A team player with excellent interpersonal skills
Ability to lift and move 30-50+lbs
Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm's Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information
Ricoh is an information management and digital services company connecting technology, processes, and people in progressive business around the world. Ricoh is a recognized leader in document workflow, process automation, digital transformation, and security. Every day our 90,000+ global employees work with big and small companies' optimizing their end-to-end business solutions.
Jun 06, 2023
Full time
We want you to join our customer centric team whose passion it is to Empower Digital workplaces!
At Ricoh, we aren't satisfied with keeping pace with today's complex work environments, we are setting the pace. We are reimagining the workplace.
Our high-performance workplace is powered by a team that thrives. We offer a friendly culture with a focus on wellbeing and work life balance. Flexible work options, a time off purchase program, great physical and mental health benefits, employee discount and recognition programs are only some of the advantages of working at Ricoh.
We are a family that promotes positive manager relationships and on-going learning & development that nurtures professional growth and career advancement.
Discover what you are capable of in an environment where your growth is supported, and your success is celebrated.
The Records Clerk will be expected to support the Firm Lawyers, Assistants and business services departments in the management of physical and electronic records in accordance with the Records Management Policy and Procedures and to manage department processes and duties assigned
Responsibilities:
Prepare files and boxes for storage
Assists in processing physical records and facilitating physical file moves
Enter and update data into the records management system
Performs active file maintenance tasks (ex. file searches)
Performs data entry
Retrieves/references information for users
Manage requests by (email/telephone inquiries)
Validate and reconcile vendor work-orders and invoices
Supports digitizing efforts
Supports electronic filing
Supports workflows related to File Transfers, Legal holds, and destruction
Performs disposition of records, under direction
Conducts data migrations
Performs data clean-up
Assist with special projects and performs other related duties as assigned
Assists all members of department as required
Supports the Records Management Administrator's duties
Requirements:
Education & Experience:
High School Diploma or equivalent experience
2-3 years of relevant experience. An equivalent combination of education, training and experience may be acceptable
Legal industry experience is preferred
Skills:
Prior records management experience in a business to business environment
Knowledge of Alpha / numeric filing conventions
Ability to learn filing procedures and tracking systems
Ability to organize and classify records in all formats (electronic and paper)
Excellent communication and interpersonal skills
Strong typing and data entry skills
Ability to work independently, follow instructions with minimal supervision and take initiative
A team player with excellent interpersonal skills
Ability to lift and move 30-50+lbs
Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm's Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information
Ricoh is an information management and digital services company connecting technology, processes, and people in progressive business around the world. Ricoh is a recognized leader in document workflow, process automation, digital transformation, and security. Every day our 90,000+ global employees work with big and small companies' optimizing their end-to-end business solutions.
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Senior Legal Assistant Job Description:
Our firm has an immediate opening for a senior level Legal Assistant . The successful candidate will have a minimum of 10 years' experience as a Legal Assistant and/or Executive Assistant. This position will require impeccable time management, organization, and excellent attention to detail. This opportunity is ideal for candidates who excel in a fast-paced environment with the ability to work independently and as part of a team.
Duties and Responsibilities:
Manages lawyers' calendars, including meetings, appointments, and due dates, and coordinates client meetings and lawyers travel arrangements;
Handles administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer;
Drafts and amends correspondence and documents through general instruction, precedents or dictation;
Maintains lawyers' documents, files, and record systems;
Communicates with clients and third parties;
Provides backup coverage for others; and
Perform other routine clerical, administrative and general office duties.
Qualifications:
10 years' experience as a Legal Assistant, or 10 years combined experience as a Legal Assistant and Executive Assistant in a professional services environment;
Excellent organizational and time management skills;
Conscientious with strong attention to detail;
Strong technical skills using DMS and Microsoft Office (Word, Outlook, and Calendar);
Familiarity with Aderant accounting software an asset;
Excellent oral and written communication skills;
Solid understanding of business and legal terminology;
Maintains confidential and sensitive information in a discreet manner;
Client-service oriented; and
Ability to work within a team environment and independently.
Want to join our FR team?
Interested candidates are invited to submit a detailed resume in confidence. Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
May 19, 2023
Full time
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Senior Legal Assistant Job Description:
Our firm has an immediate opening for a senior level Legal Assistant . The successful candidate will have a minimum of 10 years' experience as a Legal Assistant and/or Executive Assistant. This position will require impeccable time management, organization, and excellent attention to detail. This opportunity is ideal for candidates who excel in a fast-paced environment with the ability to work independently and as part of a team.
Duties and Responsibilities:
Manages lawyers' calendars, including meetings, appointments, and due dates, and coordinates client meetings and lawyers travel arrangements;
Handles administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer;
Drafts and amends correspondence and documents through general instruction, precedents or dictation;
Maintains lawyers' documents, files, and record systems;
Communicates with clients and third parties;
Provides backup coverage for others; and
Perform other routine clerical, administrative and general office duties.
Qualifications:
10 years' experience as a Legal Assistant, or 10 years combined experience as a Legal Assistant and Executive Assistant in a professional services environment;
Excellent organizational and time management skills;
Conscientious with strong attention to detail;
Strong technical skills using DMS and Microsoft Office (Word, Outlook, and Calendar);
Familiarity with Aderant accounting software an asset;
Excellent oral and written communication skills;
Solid understanding of business and legal terminology;
Maintains confidential and sensitive information in a discreet manner;
Client-service oriented; and
Ability to work within a team environment and independently.
Want to join our FR team?
Interested candidates are invited to submit a detailed resume in confidence. Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Mar 22, 2023
Full time
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Mar 11, 2023
Full time
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.